ACTFL values diversity and strives for inclusion across world language teaching and learning contexts. We are committed to continuous reflection and evaluation of its specific practices and initiatives to promote diversity and inclusion. At the heart of this commitment is the recognition that the richness of diversity within ACTFL’s membership and the language education community at-large is beneficial to both the individual and the global community.
Why ACTFL:
We understand that there is an undeniable interconnectedness of work and life and to ensure there is balance between the two ACTFL continues to modernize our flexible benefits plan to fit the needs of all ACTFL employees.
- Paid Holidays - 12+ days each year
- Alternative Work Hours Summer Schedule May - August
- 5+ Weeks of PTO each year
- Medical - Dental - Vision
- Flexible Spending Account (Dependent and Health)
- Short and Long Term Disability
- 401k - 50% of each dollar you contribute between 3% and 5% of your eligible compensation
About The Role:
The Meetings and Events Assistant is responsible for assisting the Meetings and Events Manager with all logistical arrangements for the association’s convention, virtual and onsite events, and any other meetings in collaboration with the entire Convention, Events and Meetings management team.
Responsibilities:
- Provide logistical support for all meetings and events of the association.
- Maintain all logistical and set-up records in the database.
- Assist in providing updated text on website convention pages.
- Respond to general exhibitor and convention attendee inquiries.
- Assist the Meetings and Events Manager in planning, coordinating, and executing all face-to-face meetings and events for ACTFL.
- Assist in populating a virtual platform with content information and reviewing for accuracy.
- Assist in the preparation of content for the convention program guide, as well as the convention mobile app.
- Coordinate the packing and shipping of convention materials to show site.
- Assist with entering meeting specifications into the database including room sets and audiovisual requirements.
- Oversee registration set-up, temporary staff, and bag stuffing during the convention.
- Assist Meetings and Events Manager and Exhibits Manager with on-site preparations; support the Director of Convention and Meetings and Events Manager onsite during convention.
- Ensure that meeting rooms are set-up per the requested specifications.
- Perform post-program duties, such as assisting in reconciling bills and restocking returned
- materials.
- Prepare certificates of attendance, professional development unit (PDU) forms, and surveys at the conclusion of meetings and events.
- Respond to calls and e-mails related to the convention.
- Other duties as assigned.
Requirements:
- BA degree in hospitality management or related field preferred
- 1-2 years of experience desired; can include internships
- Professional, courteous, and detail-oriented
- Expertise in using the entire Microsoft Office Suite (365) – Word, Outlook, Excel, and PowerPoint
- Excellent written and verbal communication skills including strong editing and proofreading abilities
- Knowledge of Attendee Interactive (Ai) or other online program databases
- Experience using a virtual events platform a plus
- Experience in planning a large city-wide convention a plus
- Ability to travel and work flexible hours
- Knowledge of hotels, catering, and convention center operations